Contracts Compliance Manager
Who we are
With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world's leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.
There are over 8,000 “PSI'ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.
PSI and its local affiliates manage malaria control programs in 32 countries and are world leaders in malaria control implementation delivering 42 million treated mosquito nets and almost 19 million treatments for confirmed malaria cases in 2016.
We are looking for a Contracts Compliance Manager to support our subcontract on a multi-country, multi-million-dollar USAID vector control contract.
Sound like you? Read on.
Contract Administration and Compliance
- Interpret and advise project staff on FAR/AIDAR regulations and guidelines, project specific policies and PSI policies.
- Develop associated procedures and standards pertaining to the specific requirements of the project.
- Prepare requests for approval in accordance with the requirements of the subcontract.
- Liaise with the Directors of MCSD and Grants & Contracts for complex contractual management issues.
- Ensure branding and marking requirements are properly administered throughout project implementation.
- Review prior audits to identify areas for improvement related to contract management.
- Conduct trafficking in persons awareness sessions for project staff and subcontractors.
- Prepare close out documentation.
Subcontract and Procurement Management
- Prepare consent to subcontract requests for CO approval.
- Conduct pre-award assessments of subcontractors, draft selection and negotiation memoranda, and develop risk-based monitoring plans for subcontractors.
- Draft subcontracts for review and approval by the Grants & Contracts Department.
- Ensure that site visits and ongoing monitoring of subcontractors is conducted and documented throughout program implementation.
- Review procurement actions, including non-standard vendor agreements, prior to finalization and execution.
- Ensure Patriot Act and Transparency Act reporting and compliance for all subcontract, consultant and procurement actions.
- Ensure FFATA reporting in fsrs.gov for all first-tier subcontracts/subawards.
- Liaise with key stakeholders as necessary to support prime contract and task order requirements.
Training and Capacity Building
- Support country office startups, conduct periodic compliance and programmatic reviews and closeouts in coordination with the Grants & Contracts Department and MCSD Director. Support may be provided through short-term start up assignments, sharing of best practices, and/or linking country teams.
- Following organizational guidelines and procedures developed by the Grants and Contracts Department, evaluate country office risk and design relevant capacity building plans related to development of PSI country office staff capacity.
- Support the project team to build the capacity of staff involved in preparing contractual documents, including development of training materials, guidance documents, instructions and/or SOPs.
- Serve as a quality control and assurance officer for guidance and outputs to ensure consistently high standards.
- Make presentations and train project staff as needed including through one-on-one mentoring, small group trainings, corporate training programs, and information dissemination.
- Perform other duties and responsibilities as required.
- Master's Degree in a related field preferred;
- At least ten years of increasingly responsible, related experience in USG contract compliance oversight and management, with an emphasis on USAID government contracting.
- Demonstrated knowledge of the Federal Acquisition and Regulations, AIDAR, and 2 CFR 200, Subpart E Cost Principles and Subpart F Audit Requirements.
- Ability to write well with attention to detail in order to compose reports, presentations, and emails in an organized, logical, and concise manner.
- Experience responding to audit inquiries, working closely with external parties to ensure a high degree of compliance.
- Prior work history adhering to USG contracting processes.
- Experience living or working in developing countries preferred.
- References will be required.
- PSI is unable to consider work visa sponsorship for this position.
*Due to high volume of applications, only finalists will be contacted. Curious about your status? Please log into your iCIMS account to find out