USAID Subaward Management

Learning Opportunities


USAID Subaward Management

March 15, 2018 - 8:30am to March 16, 2018 - 5:00pm

Nairobi , Kenya


Keith A. Edwards

Language: English

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NON-MEMBERS $1,030 $1,135 $1,240
HUMENTUM MEMBERS $820 $925 $1,030


This two-day workshop provides participants with best practices, useful tools, and guidance to manage subawards. With many NGOs implementing USAID-funded projects with a subaward component, development practitioners working on these projects must understand the nuances in roles and responsibilities while complying with donor rules and regulations and achieving program objectives. If you are responsible for implementing, managing, and monitoring subawards, this participatory-style workshop will support you as you address the day-to-day challenges in administering such assistance.  

Who Should Attend

Designed to benefit staff that are responsible for managing and monitoring subawards, the topics covered are especially useful for staff with responsibility in:

  • Programs
  • Finance, grants, and contracts
  • Compliance

What You Will Learn

The workshop teaches participants to select and monitor subawardees in a manner that minimizes risk while optimizing program effectiveness. You will learn how to:

  • Utilize effective approaches to assessing and selecting partners
  • Choose the appropriate funding mechanism
  • Implement productive partner engagement strategies
  • Monitor program outputs, progress, and performance
  • Manage subaward management risks specific to USAID funding


Opening, Course Objectives, Plan for the Day

Introduction to Subawards

  • What are subawards
  • Purpose of subawards                       

Risk in Subawards

  • Types of risk
  • Identifying risk
  • Managing risk

Pre-award Assessment

  • Purpose of pre-award assessments
  • Components of pre-award assessments

Funding/Subaward Mechanism

  • Mechanism for competitive subawards



Opening: Plan for the Day

Funding/Subaward Mechanism   

  • Subagreements and subgrants
  • Fixed amount subawards

Selection of Subrecipients

  • Criteria for selecting subrecipients

Subaward Package

  • Components of subaward package
Financial Management
  • Components of financial management system
  • Managing advances
  • Elements of good financial managements


  • Purpose of monitoring
  • Issues to monitor
  • Risk indicators
  • Managing risk through monitoring
  • Options for monitoring 


  • Inventory management
  • Lessons learned, results dissemination 

Boma Hotel Nairobi
For reservations:
Masha Kalama

Participants are responsible for making their own hotel/lodging arrangements.

Boma Hotel Nairobi
Red Cross Road off Mombasa Road
Nairobi, Kenya

For reservations:
Email Masha Kalama <>

Please make sure you mention the InsideNGO workshop in order to qualify for the negotiated rates: $200 USD for a single, $255 USD for a double room.