Deepen your understanding of which regulations apply to your non-US organization and then learn how to apply the USAID regulations.  You’ll go through the regulations step-by-step and see how to interpret key concepts in the standard provisions for non-US organizations, administrative USAID funding requirements, and cost principles.

After this course you’ll be able to identify and navigate through regulations specific to non-US organizations, find answers to questions about your award – from “can I provide quarterly advances to my field offices” to “what are the prior approval requirements for non-US organizations” to “how do I dispose of a vehicle and what do I do with my unused supplies?”

In addition to maintaining donor compliance, you’ll also learn how to build strong working relationships with USAID; how to manage your US partner organizations and the differences in USAID rules and regulations for non-US organizations; and develop policies for successful management of your grant or cooperative agreement.

• Navigate up-to-date USAID rules and regulations with the confidence to find answers, solve common issues and manage audit findings
• Confidently collaborate and negotiate with key USAID staff, including the AO/AOR
• Know why, how and when to submit prior approvals, waivers and extensions – and understand how to use them to save time and money
• Understand how your organization’s policies and procedures are critical to effective project implementation – and how to make them more efficient

• Anyone managing or bidding on a USAID grant or cooperative agreement from finance, compliance, program, administrative or new business development teams
• Independent auditors or CPAs who perform compliance or financial audits within the development sector
• USAID staff, especially Agreement Officers and Agreement Officer’s Representatives

This course can also help you with regulations that apply across US Government funding agencies. However, if you have a USAID contract, you should attend our USAID Contract Management course.

If you’re still not sure if this course is right for you, feel free to contact us and we can help!

Humentum’s practical training puts the learner first. Our expert facilitators draw on their own sector and subject-specific knowledge for a worthwhile and enjoyable learner experience. They will share relevant tools, techniques and insights that are immediately transferrable to your own work. You are also actively encouraged to engage in collaborative learning through discussions and hands-on group work.

This training runs over five days and you are required to log in at set times each day to attend live webinars, each lasting approximately 90 minutes. You will also access videos and join discussions. You can find out more about our training platform by watching this video.

We estimate this training requires four hours per day, depending on your pace of learning, and previous experience.

Please note that the start date of the course allows you time to log in and access pre-course materials. This may include videos to watch, documents to read, or links to platforms that are used as part of the training. The live webinars will begin on the Monday after the course start date. Calendar invitations for the webinars are sent as part of the joining instructions.

Schedule
Monday

9:00 AM – 10:30 AM and 2:00 PM – 3:30 PM

Tuesday

9:00 AM – 10:30 AM and 2:00 PM – 3:30 PM

Wednesday

Self-led (no webinars this day)

Thursday

9:00 AM – 10:30 AM and 2:00 PM – 3:30 PM

Friday

9:00 AM – 10:30 AM

Pre-Workshop

Prepare for the online workshop with an intro to USG/USAID funding.

Self-Led Learning

• An introduction to USG/USAID Funding; Acquisition vs. assistance
• Key players in USAID relationship
• Regulations Map, PATHS, Types of organizations

Day 1

Start with a look at the largest regulation:

• 2 CFR 200.
• Day 1 includes two activities: Budget Revisions and Property Standards.

Webinar 1:

• Definitions
• English language requirements; Risk evaluation, Specific award conditions
• Debarment and suspension
• Financial management; Internal controls; Payments, advances, reimbursements; Banking and interest; Cost share

Webinar 2:

• Program income
• Revision of budget/program plans; Period of performance
• Property standards; Insurance; Inventory management; Property use; Equipment; Supplies and expendable equipment; Disposition

Day 2

Day 2 is a continuation of Day 1 and the focus remains on 2 CFR 200. Be prepared for two more activities on Procurement, and Subrecipient and Management.

Webinar 3:

• Procurement standards, requirements and responsibilities; Codes of conduct; Competition; Methods of procurement
• Contract, cost, price analysis; Contract terms and conditions
• Financial and programmatic reporting

Webinar 4:

• Subrecipient monitoring and management
• Record retention
• Remedies for non-compliance; Suspension and termination
• Closeout procedures; Adjustments, amounts due
• Marking basics; Presumptive exceptions; Waivers

Day 3

Day 3 focuses on 2 CFR 200 Subpart E – Cost Principles.

Self-Led Learning

• Overview: What are the Cost Principles?
• Allowable costs; Reasonable costs; Allocable costs; What is prior approval?
• Selected Items of Cost

Day 4

Start Day 4 with an overview of standard and required as applicable provisions for Non-US organizations. Finish the day with a look at another regulations 22 CFR 228.

Webinar 5:

• Overview of standard provisions
• Mandatory standard provisions for Non-US organizations (M1: Allowable costs; M3: Amendment of award and revision of budget;  M6: Eligibility of commodities and services; M14: Preventing terrorist financing)
•  Required as applicable provisions for Non-US organizations (RAA1: Advance payments; RAA2: Reimbursement payment; RAA3: NICRA; RAA4: Indirect costs charged as a fixed amount; RAA8: International travel; RAA15; Program income)

Webinar 6:

• Overview of 22 CFR 228; Source, Origin, Nationality requirements; Definitions; Scope and application
• Geographic codes; Source of commodities; Nationality of suppliers
• Foreign government-controlled organizations; Nationality of employees and consultants
• Restricted items; Long-term leases
• Waivers

Day 5

The final topic is audits. Finish the course with a ‘review your own award’ exercise.

Self-Led Module:

• Award and schedule review exercise

Self-Led Module:

• Types of audits; annual audits; financial audits; performance audits; how to survive an audit

Webinar 7:

• Review of Award exercise outcomes
• Final plenary discussion and questions

Upon completion, Humentum provides a certificate of attendance for this course.

Humentum encourages teams to attend this course together.

We offer a 15% discount for groups of 5 or more to attend this course.

Learn about our Organizational Training Package for members – an offer that allows even more flexibility and cost savings for your organization – starting at groups of 15 or more.

Humentum members receive a 10% discount off this course. When registering, ensure you use your organizational email address. Your member discount will then be automatically applied at checkout. Having trouble? Contact us at workshops@humentum.org.