Finance Officer

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Finance Officer

March 16, 2019

Job Category: Program/Project

Washington, DC

Organization Summary

At AMIDEAST we pride ourselves in being a leading American non-profit organization engaged in international education, training and development activities in the Middle East and North Africa. We also pride ourselves in providing 40+ days of paid leave and a great 401k with 6% matching.


We are seeking a Finance Officer based in Washington D.C. You will be responsible for preparing and monitoring student data and financial reconciliation as well as financial support of the Exchange Program with particular support to the Fulbright Department.


Duties include, but are not limited to, the following:


Student Taxes

  • Overseeing international students tax process for all AMIDEAST students
  • Working with Sprintax for determining students’ U.S. tax obligations and students’ completion of necessary tax returns
  • Providing Non-Resident Alien tax guidance to AMIDEAST HQ and Field Office staff and students
  • Reviewing IRS policies, tax treaties, forms, and procedures regularly and incorporating them in our internal Accounting processes
  • Managing students’ W-7 Individual Taxpayer Identification Number (ITIN) process for all students receiving non-qualified scholarship income in the U.S.
  • Collecting Social Security Numbers, ITINs, and W-8BEN forms from incoming students
  • Collecting Power of Attorney forms from departing students for authorization of deposits of IRS refund checks issued to students

Student Payments         

  • Monitoring and processing student disbursements, monthly allowances, and advance requests
  • Reviewing and approving weekly AP vouchers and non-recurring payments for allowable student expenses per program policies and grant awards
  • Managing financial databases to include all student/university payments and refunds, university insurance requirements, and university contact information
  • Monitoring university tuitions payments and ensuring on time payment
  • Communicating with university billing offices regarding billing errors, student account problems, student financial awards, and university health insurance requirements
  • Assisting Fulbright Director and Program Staff in monthly monitoring of project financial reports to check and correct coding errors and anomalies
  • Liaising with the Accounting Department to set up new project numbers, resolve coding, and create new financial processes or other issues as needed
  • Maintaining and monitoring accurate participant financial records and student cost reports as well as performing annual audit of active student project accounts
  • Supervising Financial Assistant and assisting as necessary with preparation of wire transfers, voucher processing, monthly credit card bill reconciliations, and other duties
  • Responding to student financial inquires and issues
  • Assisting in training new staff on financial and tax processes
  • Additional special activities and responsibilities from time-to-time



  • Bachelor’s degree and at least 2 year of experience
  • Strong computer skills in Microsoft Office applications, especially Word and Excel
  • Great research skills, attention to detail, and organizational skills
  • Interest in the Middle East & North Africa and/or International Education
  • Experience working with students is a plus

Application Instructions

Please provide a cover letter, resume and salary requirements to 


AMIDEAST is an Equal Opportunity Employer-Minorities/Women/Veterans/Disability/Gender Identity/Sexual Orientation