Grants & Compliance Manager
Working under the Deputy VP, Institutional Giving and in close collaboration with the Program and Finance departments, the Grants and Compliance Manager will support institutional grants through effective project management, communication and collaboration.
- Work with program operations, finance and development staff to further develop and institutionalize IFAW’s government grants management plan – refining the grants management procedures, policies and systems;
- Provide support, as needed, of departmentally integrated institutional donor proposals and budgets to ensure compliance with relevant government rules and regulations;
- Review proposal budgets for funding sources, ensuring accuracy, consistency with technical proposal, completeness and compliance with donor requirements and IFAW guidelines;
- Ensure that grants or contracts are well administered and program/support teams are fully informed of relevant donor compliance regulations and compliance overviews are developed and maintained
- Support development of guidance and training to IFAW staff, contractors, and sub-recipients, as needed, to ensure effective compliance with relevant government rules and regulations;
- Coordinate grant agreement signing, work plan development, and compliance with terms and agreements, with relevant development, operational and programmatic staff.
- Perform pre-award surveys of potential sub-recipients to assess financial, program, and organizational capabilities to receive government funding.
- Support program staff in grant revisions (e.g. cost extensions, no-cost extensions, budget realignments, and other as required).
- Maintain regular communication with monitoring and evaluation staff to coordinate grantee report reviews, monitor the progress of activities under the terms and conditions of each grant, and conduct site visits as needed.
- Close out all grants according to the procedures detailed in the approved grants management plan, and reconcile all final deliverables and payments, in conjunction with finance staff.
- In concert with the finance team, assist program technical leads and other key staff with understanding the financial reporting and other compliance requirements.
- Maintain and update government grants information management system.
- At least 2 years of experience managing both contracts and cooperative agreements or grants from USAID, other USG agencies as well as bilateral or multilateral donors including DFID, SIDA, and UN agencies, and an understanding of the full grant and contract cycle.
- Experience developing and delivering participatory training on regulations and policies and Organizational Capacity Assessment preferred.
- Bachelor’s Degree preferred.
- Superior organizational and project management skills preferably with experience managing government assistance programs.
- Substantive experience contributing to international development assistance projects, preferably in East Asia, or Southern or Eastern Africa.
- Prior administrative experience, with demonstrated excellence in data management and record-keeping.
- Must be willing to travel to project sites in Africa and Asia.
- Strong understanding of financial management and processes.
- Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.
- Ability to communicate effectively with senior level management, both internal and external, and to collaborate professionally with co-workers as well as with colleagues from diverse social and cultural backgrounds.
- Ability and willingness to work overtime and travel internationally.
- Multi-lingual competency not required, but a plus.
- Passion for animal welfare and conservation issues preferred.
Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities will change from time to time to meet the needs of the department and our company.