Program Finance Manager

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Program Finance Manager

Job Category: Finance, Grants & Contracts

Washington, DC or New York

Organization Summary

Co-founded in 1915 by Helen Keller, Helen Keller International is dedicated to saving and improving the sight and lives of the world’s vulnerable. We combat the causes and consequences of blindness, poor health and malnutrition with more than 120 programs in 20 African and Asian countries, as well as in the United States. Renowned for our reliability, efficiency and high level of technical expertise, Helen Keller International promotes the development of large-scale, sustainable solutions to some of the most pressing issues in public health.  



The Program Finance Manager is responsible for the financial management of a portfolio of multi-country programs.  Working closely with the teams, the position’s main responsibilities include: reviewing annual project, fixed obligation and sub-award budgets; preparation of budget narratives, invoices and other financial reports; thorough tracking and analysis of program expenditures; management of cash flow; ensuring compliance with HKI and donor policies; and staff training and coordination with HKI’s Grants & Contracts unit.    


Specific Responsibilities 

Maintain primary relationship with donors and serve as the program teams’ liaison to country and regional offices as it relates to the financial management of the assigned portfolio.  

Provide technical assistance to country offices to support the preparation of proposal budgets, annual project and subaward budgets, and budget modifications (if needed). 

  • Ensure all budgets cover the personnel and operating costs, reflect the narrative and are reviewed for accuracy and compliance with donor regulations.   

Prepare budget narratives for proposal budgets and annual project budgets.  

  • Prepare invoices, financial reports, accruals, and other financial deliverables. Journalize adjustments as needed.  Carefully track and report project expenses, burn rates, and cash received from the donor on a monthly basis. 
  • Ensure budgets and other financial information is correctly represented in financial and project management systems. Maintain the hard and electronic file for each project. 
  • Assist country offices in responding to audit requests from donors, developing financial management tools, and managing close-out processes. 
  • Maintain strong financial controls to guarantee compliance with HKI and donor regulations.  
  • Conduct regular field visits to country offices in order to assess financial management of the projects and to train staff. 
  • In conjunction with HKI’s Grants & Contracts unit, review all grant agreements, contracts, and modifications for the programs, review procurement requests, sub-agreements, and fixed obligation grants, and ensure that key processes are followed so that grant risk assessment receives consistent attention and direct support.


  • Master’s Degree in public administration, finance, accounting, or related field with at least 6-8 years related prior work experience with at least 5 years managing U.S government funded projects; or equivalent combination of education and experience.  
  • Knowledge of US Government/Federal rules and regulations is required. Knowledge of the Africa region is desirable.  
  • Interest in public health programs as well as the synergy between the programmatic, operational, and financial components of public health initiatives.  
  • Oral and written proficiency in French is strongly preferred.  
  • Ability to perform duties that require a close attention to detail.  
  • Ability to communicate effectively across cultures including: o asking for information in a way that is very clear and specific  
  • conducting trainings for field office staff and in-country partners that will be well received  
  • interacting with internal and external colleagues  
  • Ability to prioritize workload, assume responsibility for work, and follow through to completion.  
  • Ability and willingness to work under pressure as a part of a global team.  
  • Highly computer literate including knowledge of Microsoft software products, and strong Excel skills.  
  • Ability to undertake U.S domestic and international travel (approximately 4-6 weeks of travel per year). 

Application Instructions

Qualified candidates should submit a cover letter and resume to noting the job title in the subject line.  Applications will be accepted until the position is filled.  

Contact Person Name

Nancy Prail

Contact Person Email


Helen Keller International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.  


We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above or call: Tel: 646-356-1789; Fax: (212) 532-6014