USAID Contract Management for NGOs: An Introduction



USAID Contract Management for NGOs: An Introduction

January 28, 2019 - 9:00am to January 30, 2019 - 5:00pm

Seattle , WA , United States

Language: English

Early - Dec 17 Regular - Jan 27
NON-MEMBERS $1,240 $1,380
HUMENTUM MEMBERS $1,080 $1,200


This course is designed to stimulate critical thinking about and effective decision making for USAID contract implementation. If your organization is new to contracts, or if you are a prime contractor partnering with NGOs that are new to contracts, this workshop will give you key insights into deciding strategically whether or not to bid on contracts, how to conduct a thorough review of the Request for Proposal, and where your organization may be at risk.  Facilitated by experts in a highly participatory manner, this course delivers the knowledge and the tools you need to effectively administer USAID contracts as well as contracts issued by other US Federal agencies.

Note: Participants completed the course will earn 23.4 CPE credits and receive a certificate of attendance. The course level is Basic. The delivery method of this program is Group Live and the Field of Study is Specialized Knowledge.

Humentum is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:

Target Audience 

In addition to individual participants, we encourage teams of employees to attend this workshop together. Staff who will benefit include:

  • Finance and administrative staff, including finance officers, controllers, accountants, and compliance managers
  • Program staff
  • Business development staff
  • Independent auditors

Key Takeaways  

This workshop explores USAID contracts and helps your organization avoid risks and prepare for success.  By the end of this course, you will be able to:

  • Articulate the differences between US Government Assistance and Acquisition funding
  • Distinguish between the various types of contracts
  • Manage relationships with USAID and/or other funders
  • Work within contract terms and applicable regulations
  • Administer key contract terms and conditions, such as approvals, source/nationality, audit, and subcontracting
  • Practice close-out planning from field and home office perspectives
  • Utilize reference tools for understanding day-to-day management of contracts

Learning Approach 

Our training puts the learner at the center, using practical and fun learning activities supported by easy-to-use materials. We share tools and techniques that can be immediately used in your work.

Day 1 

Introduction to USAID and its Funding 

  • Why Acquisition vs. Assistance?

Risks Associated with USAID Contracting

FAR Part 3 Business Ethics

Review Sample RFP

FAR Part 9.104 Contractor Responsibility Internal Systems

  • Financial, Property & Procurement Management 
  • Eligibility for Funding 

Contract Types

  • Cost Plus Fixed Fee
  • Firm Fixed Price 
  • Time & Materials 
  • Indefinite Quantity Contracts 

Day 2

Opening & Review 

  • Federal Acquisition Regulation (FAR) Overview
  • Budget, Cost or Pricing Data, Exemption from Cost or Pricing Data
  • FAR Part 15 

2 CFR 200 Cost Principles 

  • Budget Notes
  • Fee/Profit: FAR Part 15.404
  • Post Award Conference 
  • Contract Administration 
  • Key FAR Clauses 
  • Contract Administration 
  • Indirect Cost Rates 
  • Disallowed Costs 

Stop Work Orders 

  • Contractor Performance Review

Subcontract Administration 

  • FAR Part 52 Contract Clause Matrix 
  • Audit and Records 
  • Allowable Cost and Payment Provision 
  • Small Business Contracting Plan 

Limitation of Funds/Cost 

  • Mandatory 
  • Non-Mandatory but Recommended 

Day 3 

Opening & Review 

  • AIDAR 
  • Labor 
  • Key Personnel 
  • Bio-Data Sheets 

Compensation Salary Threshold 

Physical Fitness 

Local Compensation 

Allowances and Differentials 

Defense Base Act Insurance 

  • Medical Evacuation Insurance 


  • Travel 



  • Branding 

Grants Under Contracts 

  • Basic Rules Applicable to US and Non-US 
  • Based Organizations 

Fixed Amount Subawards 


  • Timeline and Tools 

Closing and Evaluations 


Participants are responsible for making and paying for their own hotel/lodging arrangements.

2201 Westlake Ave
Suite #200 
Seattle, WA 98121

Related Events