Someone uploads a spreadsheet to an AI tool, a colleague uses AI-generated research in a proposal, and a manager uses it to help assess applications.
But what organizational rules do you have in place to make sure your staff are using AI safely? Does everyone know which tools they can use, what information they can share, and when human review is needed?
Without clear organizational guidance, those decisions are left to individual employees, which can lead to inconsistent practices and risks around privacy, confidentiality, accuracy, security, fairness, and accountability.
This free resource will help you think through what an organizational AI policy should cover and how to create clear boundaries for responsible AI use without discouraging your team from useful experimentation.
Use the resource to explore:
- Why your organization may need an AI policy and the risks of operating without one
- What to consider when deciding which AI tools are approved for use
- How to set expectations around sensitive data, privacy, and confidentiality
- Where human review and accountability need to remain in place
- How to address acceptable and prohibited uses of AI
- What to consider when assessing and approving new AI tools
- When and how your AI policy should be reviewed and updated
It also includes three downloadable templates you can adapt for your organization:
- Organizational AI Use Policy Template
- AI Tool Request and Approval Form Template
- Approved AI Tools Register Template
An AI policy doesn’t have to make AI harder to use. Clear guidance can help staff understand where AI can add value, where the risks lie, and the boundaries they need to work within.