Explore a variety of practical NGO budget monitoring tools and techniques you can use to manage projects internally as well as share externally for donor reporting. From budget comparisons to variance analysis to forecasting, you’ll learn how to work with a complete financial toolkit.
Plus, you will have the opportunity to apply the skills to a real-life case study for experiential learning. At the end of the five weeks, you’ll have a library of recommended NGO budget monitoring tools and techniques — and the confidence to use them.
What you will learn
Compare a project budget with actual performance
Calculate variance and grant usage percentages to assess progress compared to plan
Analyze budget variances using a three-criteria model
Create a Variance Analysis Table to identify significant differences and follow up actions
Create a project budget forecast report
How you will learn
Format
Self-led
Effort
3 hrs/per week
Duration
4 Weeks
Certificate
Digital
Humentum’s self-guided, flexible online trainings provide hands-on learning through engaging videos, assignments, and readings. Participants can connect and engage with peers around the world, all while an expert facilitator is available to answer your questions. The platform is user-friendly and available for a set duration, allowing learners to work at their own pace. Each week, new modules become available as you earn points by completing tasks like watching videos, reviewing resources, and interacting with others. The training consists of four modules and estimated to require three hours per module, depending on the learner’s pace and prior experience. You can find out more about our financial trainings in this video:
Who should attend
Anyone in the NGO sector with responsibility for implementing and managing projects; program or organization-wide budgets; reporting to donors and other stakeholders on project performance; reviewing implementing partners’ project performance.
Previous budgeting experience is useful in order to attend this course. We recommend attending Humentum’s Budgeting Essentials first if you are new to budgeting.
If you’re still not sure if this course is right for you, feel free to contact us and we can help!
Meet your facilitators
Edna Chibole
Associate Trainer/Consultant, Kenya
Hilda Hakiza
Associate Trainer/Consultant, Uganda
Rob Hayes
Associate Trainer/Consultant, UK
Fanny Bervoets
Associate Trainer/Consultant, UAE
Franccesca Cesti-Browne
Associate Trainer, US
Lisa Mellon
Associate Trainer/Consultant, Canada
Walelign Wondye
Associate Trainer/Consultant, Ethiopia
Agenda
Expand All Collapse All
Module 1
We set the scene with an overview of what’s coming up over the five-week course.
Introduction
Financial reporting and monitoring in context
Introducing the Chart of Accounts
Budget monitoring – Your experience so far
Practical: Introducing the case study
Module 2
Week 2 dives straight into the budget monitoring report.
Budget Management: Analysis Tools and Techniques
Budget monitoring reports: Layout and content
Where the figures come from
Donor accountability
Practical: Building the report
Module 3
We start to look at the analysis tools and techniques that help in budget management.
Budget Management: Analysis Tools and Techniques
What causes variances to the plan?
Analyzing the budget monitoring report
How to spot fraud and abuse of budgets
The Variance Analysis Table
Practical: Variance Analysis
Module 4
Our focus on budget management continues with a look at forecasting.
Budget Management: Action Planning and Forecasting
Taking action on variations to the plan
The art of budget forecasting
Reviewing the budget forecast report
Donor reports and budget variation
Practical: Budget forecast and actions
Module 5
We share helpful bonus materials that you can use in your own organization.
Making Links and Action Planning
Practical: Peer review
Review and key messages
Bonus materials
Action planning
Pricing and Discounts
Type
Discount
Humentum Member
10%
Groups of five or more
15%
It was the best online learning experience ever and honestly feel like we have finished soon. I am thinking of getting back already and planning on taking budget development workshop. The learning that i take from here means a lot to me as i have a particular interest in international development projects and Budget Monitoring is an integral part of managing donor funding. Finally, I liked great spirit shown by facilitators, trainers, and participants. Stay in touch and good luck to all.
Norman Haider
Organizational Training Package
Find out about our cost-savings training bundle for Humentum members
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