USAID Contract Management for NGOs: An Introduction
Get insights into USAID contracts for anyone new to the process, whether you’re a partner or NGO.
Get insights into USAID contracts for anyone new to the process, whether you’re a partner or an NGO.
Learners who are new to USAID contracts (as a partner or as an NGO), will find that this training stimulates critical thinking about, and effective decision-making for, USAID contract management implementation. This includes how to decide whether to bid on contracts, how to conduct a thorough review of the Request for Proposal (RFP), and where their NGO may be at risk. Learners will also get tools to effectively administer USAID contracts, and contracts issued by other US Federal agencies.
What will you learn
By the end of this training, learners will be able to:
- Articulate the differences between US Government Assistance and Acquisition funding
- Distinguish between the various types of contracts
- Manage relationships with USAID and/or other funders
- Work within contract terms and conditions, such as approvals, source/nationality, audit, and subcontracting
- Administer key contract terms and conditions, such as approvals, source/nationality, audit, and subcontracting
- Practice close-out planning from field and home office perspectives
- Utilize reference tools for understanding the day-to-day management of contracts
Who should attend
This training is designed for all experience levels, including:
- Finance and administrative staff, including finance officers, controllers, accountants, and compliance managers
- Program staff
- Business development staff
- Independent auditors
If you’re still not sure if this course is right for you, feel free to contact us and we can help!
Humentum’s practical training puts the learner first. Our expert facilitators draw on their own sector and subject-specific knowledge for a worthwhile and enjoyable learner experience. They will share relevant tools, techniques, and insights that are immediately transferrable to your own work. You are also actively encouraged to engage in collaborative learning through discussions and hands-on group work.
This training runs over five days and you are required to log in at set times each day to attend live webinars, each lasting approximately 90 minutes. You will also access videos and join discussions. You can find out more about our training platform by watching this video.
We estimate this training requires four hours per day, depending on your pace of learning, and previous experience.
Please note that the start date of the course allows you time to log in and access pre-course materials. This may include videos to watch, documents to read, or links to platforms that are used as part of the training. Calendar invitations for the webinars are sent as part of the joining instructions.
9:00 AM – 10:30 AM and 2:00 – 3:30 PM
Self-Led Learning – Reading an RFP; COR and CO
9:00 AM – 10:30 AM and 2:00 – 3:30 PM
9:00 AM – 10:30 and 2:00 – 3:30 PM
Afternoon session is an optional Q&A Webinar – A chance for you to ask your questions on the content covered so far.
Self-Led Learning – Contract Close Out
9:00 AM – 10:30 AM and 2:00 – 3:30 PM
9:00 AM – 10:30 AM
(no afternoon webinar)
What happens if an attendee misses a webinar?
We recognize that learners might need to fit this training into a busy schedule; if a webinar is missed, we post a recording onto the learning platform within 24 hours for attendees to catch up.
Do learners receive a certificate?
Yes! Once learners complete the training, they receive a certificate of completion.
Does Humentum offer CPEs/education credits?
Unfortunately, Humentum does not offer CPEs or credits for attending our trainings.
Start with an introduction to USAID before diving into risk associated with Contracting, Contractor Responsibility and Contract Types.
- Introduction to USAID and its Funding
- Acquisition vs. Assistance?
- Regulations attributed to USAID and US Government Contracts
- For-Profit versus Non-Profit Organizations and contracting
- The FAR Table of Contents and how to navigate the FAR
- Risks Associated with USAID Contracting
- Typical risks; False Claims Act
- FAR Part 9.104 Contractor Responsibility
- Cash flow and financial resources
- SF 1408 Pre-award survey and organizational systems
- Contract Types
- Firm Fixed Price; Time & Materials; Cost Plus Fixed Fee; Cost Plus Award Fee; Indefinite Delivery Indefinite Quantity
- Reading an RFP; COR and CO
- Key Points on what to look for in an RFP
- Roles and Responsibilities of the Contracting Officer Representative and the Contracting Officer
Day 2 focuses on the FAR, and the Cost Principles.
- Opening and Review
- How to choose which contracting mechanism to use
- Applying the correct rules and regulations to the type of agreement Disallowed Costs
- FAR Part 15 Contracting by Negotiation
- Contract Cost or Pricing Data
- Fee and Profit
- Negotiating a contract
- Truth in Negotiations Act
- Contract Management: FAR Part 42
- Post-Award Conference and Orientation
- Indirect Costs
- Disallowed Costs
- Suspension of a contract and Stop Work Orders
- Consent to Subcontract: FAR Part 44
- Authorizations; Allowable and unallowable with subcontracting
- Small Business Priorities
- Key FAR Clauses and FAR Part 52
- Audit and records
- Allowable cost and payment; Limitation of funds/cost
- Contract clause matrix
Day 3 continues with a focus on Contract Management and Contract Closeout.
- Cost Principles: FAR Part 31 and 2 CFR 200 Subpart E
- Fundamental Concepts for Cost Principles
- Prior Approvals for Non-Profits and Universities
- Practice researching FAR PART 31 and 2 CFR 200 Sub Part E
- Contract Close Out
- Options for closing out a contract
- Closeout expectations
Optional Q&A Webinar
A chance for you to ask your questions on the content covered so far.
Start Day 4 with a look at grants under contracts and source and nationality: 22 CFR 228. Finish the day with a look at AIDAR and requirements for Personnel and for US Citizens.
- Grants Under Contracts, ADS 302
- Types of Grants under Contracts
- Rules and Regulations that apply to Grants under Contracts
- Source and Nationality, 22 CFR 228
- Source and Nationality: Eligible and ineligible goods
- Restricted Goods
- USAID Acquisition Regulation (AIDAR) and General Personnel Requirements
- Introductions to the AIDAR
- Bio Data Sheets; Country Clearances; Medevac Insurance; Defense Base Act Insurance
- Requirements for US Citizens
- Contractor Salary Threshold; Physical Fitness; Allowances and Differentials; Leave and Holidays
Finish the course with a look at further requirements, key AIDAR clauses before rounding off the workshop with a Q & A on contracting challenges.
- Requirements for Cooperating Country Nationals & Third Country Nationals
- Compensation; Physical fitness; Leave and holidays
- Key AIDAR Clauses
- Salary Supplements to Host Government Employees
- Property (Equipment and Supplies) Requirements
- International Travel; Additional Restricted Items
- Typical Contracting Challenges
- RFP & negotiating challenges
- Reading the contract.
Upon completion, Humentum provides a certificate of attendance for this course.
Pricing and Discounts
Humentum encourages teams to attend this course together.
We offer a 15% discount for groups of 5 or more to attend this course.
Learn about our Organizational Training Package for members – an offer that allows even more flexibility and cost savings for your organization – starting at groups of 15 or more.
Humentum members receive a 10% discount off this course. When registering, ensure you use your organizational email address. Your member discount will then be automatically applied at checkout. Having trouble? Contact us at firstname.lastname@example.org.
Tina Vagle HR Representative, Land O'Lakes Venture37
The USAID Contracts training was a great introduction to contracts and the many important nuances that set contract management apart from management of assistance awards. This is true for HR! (TCN allowances anyone?!) Thanks to our Humentum instructors who were open to questions throughout and made learning interesting, engaging and applicable to the work of the many types of implementers present.
Mohamed Mostafa Regional Awards Manager, Middle East, Relief International
Through this workshop we had a great opportunity to stand on many concepts related to USAID FAR & AIDAR regulations in both practical and distinct manner. I personally enjoyed it and gained a lot of useful information that would have direct impact on my daily work, Thanks Humentum!