USAID Contract Management for NGOs: An Introduction

Day 1. Start with an introduction to USAID before diving into risk associated with Contracting, Contractor Responsibility and Contract Types.

Webinar 1

• Introduction to USAID and its Funding
• Acquisition vs. Assistance?
• Regulations attributed to USAID and US Government Contracts
• For-Profit versus Non-Profit Organizations and contracting
• The FAR Table of Contents and how to navigate the FAR

Webinar 2

• Risks Associated with USAID Contracting
• Typical risks; False Claims Act
• FAR Part 9.104 Contractor Responsibility
• Cash flow and financial resources
• SF 1408 Pre-award survey and organizational systems
• Contract Types
• Firm Fixed Price; Time & Materials; Cost Plus Fixed Fee; Cost Plus Award Fee; Indefinite Delivery Indefinite Quantity

Self-Led Learning

• Reading an RFP; COR and CO
• Key Points on what to look for in an RFP
• Roles and Responsibilities of the Contracting Officer Representative and the Contracting Officer

Day 2

Day 2 focuses on the FAR, and the Cost Principles.

Webinar 3

• Opening and Review
• How to choose which contracting mechanism to use
• Applying the correct rules and regulations to the type of agreement Disallowed Costs
• FAR Part 15 Contracting by Negotiation
• Contract Cost or Pricing Data
• Fee and Profit
• Negotiating a contract
• Truth in Negotiations Act

Day 2. Day 2 focuses on the FAR, and the Cost Principles.

Webinar 3

• Opening and Review
• How to choose which contracting mechanism to use
• Applying the correct rules and regulations to the type of agreement Disallowed Costs
• FAR Part 15 Contracting by Negotiation
• Contract Cost or Pricing Data
• Fee and Profit
• Negotiating a contract
• Truth in Negotiations Act

Webinar 4

• Contract Management: FAR Part 42
• Post-Award Conference and Orientation
• Indirect Costs
• Disallowed Costs
• Suspension of a contract and Stop Work Orders
• Consent to Subcontract: FAR Part 44
• Authorizations; Allowable and unallowable with subcontracting
• Small Business Priorities
• Key FAR Clauses and FAR Part 52
• Audit and records
• Allowable cost and payment; Limitation of funds/cost
• Contract clause matrix

Day 3. Day 3 continues with a focus on Contract Management and Contract Closeout.

Webinar 5

• Cost Principles: FAR Part 31 and 2 CFR 200 Subpart E
• Fundamental Concepts for Cost Principles
• Prior Approvals for Non-Profits and Universities
• Practice researching FAR PART 31 and 2 CFR 200 Sub Part E

Self-Led Learning

• Contract Close Out
• Options for closing out a contract
• Closeout expectations

Optional Q&A Webinar

A chance for you to ask your questions on the content covered so far.

Day 4. Start Day 4 with a look at grants under contracts and source and nationality: 22 CFR 228. Finish the day with a look at AIDAR and requirements for Personnel and for US Citizens.

Webinar 6

• Grants Under Contracts, ADS 302
• Types of Grants under Contracts
• Rules and Regulations that apply to Grants under Contracts
• Source and Nationality, 22 CFR 228
• Source and Nationality: Eligible and ineligible goods
• Restricted Goods

Webinar 7

• USAID Acquisition Regulation (AIDAR) and General Personnel Requirements
• Introductions to the AIDAR
• Bio Data Sheets; Country Clearances; Medevac Insurance; Defense Base Act Insurance
• Requirements for US Citizens
• Contractor Salary Threshold; Physical Fitness; Allowances and Differentials; Leave and Holidays

Day 5. Finish the course with a look at further requirements, key AIDAR clauses before rounding off the workshop with a Q & A on contracting challenges.

Webinar 8

• Requirements for Cooperating Country Nationals & Third Country Nationals
• Compensation; Physical fitness; Leave and holidays
• Key AIDAR Clauses
• Salary Supplements to Host Government Employees
• Property (Equipment and Supplies) Requirements
• International Travel; Additional Restricted Items
• Typical Contracting Challenges
• RFP & negotiating challenges
• Reading the contract.