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Journal Voucher Example
A transaction involving money is always backed up by a payment voucher or receipt. The equivalent back up document for a transaction not involving the movement of money is called a journal voucher. Examples of 'non-cash' transactions include to recognise a donation in kind of a computer, to correct a coding error in a previous closed month, to charge interest on a loan or depreciate fixed assets.
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Funding Grid Example
A funding grid is also sometimes called an income allocation grid. As you submit funding proposals, sign grant agreements and generate unrestricted income through the year, use the funding grid to keep track of how much of your annual budget is funded. It helps you identify funding gaps and potential double funding.
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EARP Brochure contributed by KonTerra Group
The KonTerra Group’s Employee Assistance & Resilience Program (EARP™) was born out of the recognition that traditional support for staff in international humanitarian and development organizations – especially those in high-stress environments – has failed to adequately meet needs. With increases in threats to aid workers worldwide and record-breaking numbers of staff impacted by exposure to chronic stress and trauma, organizations are eager to find new solutions to support their staff and fulfill their duty of care.
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Donor Report Example
Donors may have their own codes, formats and currencies. You can use your budget worksheet as a basis for converting your budget (with your own codes, currencies etc) into the donor's required presentation.
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Developing a Finance Manual
The finance manual describes an organisation’s financial systems and procedures. Its purpose is to help programme and finance staff understand their responsibilities for financial management, and how finance systems and procedures fit together. Manuals should be as easy to read as possible, keeping jargon to a minimum and explaining any specific finance terminology used.
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Commitments Register Example
If you record expenses as you actually pay for them (ie on a cash basis) it is also useful to know what payments you are committed to making, even if they aven't been paid for yet. For example, goods or services you have received but not been invoiced for, unpaid bills, orders placed, contracts signed.
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Elements of Successful Cybersecurity contributed by GRF CPAs & Advisors
Digital transformation means that organizations must be proactive about their cybersecurity. Not only are there more ways to be attacked than ever before, cybersecurity breaches are constantly changing and hackers are becoming more sophisticated. Without proper cybersecurity, the organization’s critical activities are at risk and the potential for reputational damage is real.
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Chart of Accounts
A chart of accounts lists all the different categories of income, expenditures, assets and liabilities in your organisation, together with an account code and a description. Project codes are like cost centres, indicating different projects, donors or departments.
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Cash Flow Forecast Example
Cash flow forecast example - you can use this example to create your own, by changing the receipts and payments lines to match your own account names. This cash flow forecast is for a whole financial year, but it is also useful to do one on a rolling basis, always looking forward 3-6 months from where you are now.
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Cash and Bank Reconciliation Examples
"A cash count reconciliation is where you count the actual cash in the tin and compare it to the expected balance as shown in the cashbook. A bank reconciliation is where you see the actual bank balance as shown on the bank statement and compare it to the balance on the same date in the cashbook. These two reconciliations are two of the most important internal controls in any organisation. They should be done, checked and filed every month without fail."
Resources
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